The Art of Writing a Follow Up Email After An Interview

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Time to Read: 6 minutes

Landing the interview is just the beginning. The real challenge? Staying memorable after you leave the room. In a few sentences, a well-crafted follow-up email can accelerate your job search, turning a great interview into a successful job offer. Let’s dive into how to make your email stand out.

tL;DR

  • Act Promptly: Email within 24-48 hours post-interview to balance eagerness and professionalism.
  • Personalize Your Message: Use the interviewer’s name, reference specific interview moments, and tailor your message to show genuine interest.
  • Be Clear and Concise: Express gratitude, reaffirm your interest succinctly, and end with a forward-looking tone, inviting future engagement.

Should you Send A Follow-Up Email?

Yes, you should always send a follow-up email, considering how little time it takes. A follow-up email will either have no impact, or a positive one. There are no negative consequences to writing one.

In a survey of 358 recruiters and hiring managers, 68% of respondents answered that follow-up emails impacts their decision process.

TopResume

PRO TIP: Based on our network of hiring managers, a follow-up email can give one brownie points, especially if candidates are closely matched.

The Basics of a Great Follow-Up Email

When Should You Send A Follow Up Email After An Interview?

Send your follow-up email within 24 to 48 hours after the interview to show enthusiasm without appearing impatient.

Ensure your subject line is clear

Craft a subject line that is straightforward yet specific to your interview, such as:

Subject: Follow-Up: [Position Name] Interview

You can incorporate the job title, “Follow-Up”, or “Thank you”. This ensures clarity and improves the likelihood of your email being promptly recognized and opened.

Begin with a personalized greeting

Begin with a personalized greeting to the interviewer, using their first name. This fosters a connection and demonstrates your attention to detail, setting a positive tone for the message.

Example: “Hello John” or “Hi Grace”

Express Gratitude

The opening line should express genuine gratitude for the interview opportunity and the interviewer’s time. This not only conveys politeness but also reinforces your interest in the role.

Example: Thank you for discussing the Junior Graphic Designer role with me.

Reference a specific part of the interview

Mention a specific aspect of the interview that resonated with you, ideally linking it to how your skills and experiences make you an excellent fit for the role. This section personalizes your email, showing you were engaged and are reflective about your fit within the company.

Example: Our talk about the impact of digital design in marketing campaigns excited me, especially how my recent project on social media ads aligns with your needs.

  • Mention a Memorable Moment: Referencing a specific moment or topic from your interview shows that you were fully engaged and value the conversation. This can be a project you discussed, a shared interest, or an insight that excited you.

Example: I was particularly inspired by your company’s approach to sustainability in design, a value I deeply share.

  • Mention Your Relevant Skills: Highlight how your unique skills and experiences align with the company’s objectives or the specific role you discussed.

Example: My senior thesis on user experience design complements your team’s focus on creating intuitive digital interfaces.

Reaffirm Your Interest

Clearly state your continued interest in the position, emphasizing how your background aligns with the company’s goals and how excited you are about the possibility of contributing to the team.

Example: I am truly enthusiastic about the chance to bring my fresh perspective and design skills to your team

Close with a Forward-Looking Tone

End your email by expressing anticipation for the next steps. This leaves the conversation open and conveys a positive outlook towards future interactions.

  • Show Appreciation: Thank them for their time and consideration.
  • Show Eagerness: Indicate your eagerness to hear back.

Example: I look forward to the possibility of contributing to your creative projects

Examples of Great Follow-Up Emails

Example 1:

Subject: Follow-Up: Junior Marketing Analyst Interview

Hi Tyler,

Thank you for the engaging discussion on GradSimple’s marketing strategies yesterday. I was particularly inspired by the challenge of engaging new digital audiences you mentioned. My recent project on leveraging social media trends for market analysis, which resulted in a 20% increase in audience engagement for a startup, could offer valuable insights for GradSimple’s upcoming product launch.

I’m truly excited about the potential to contribute to your team’s success and am eager to further discuss how I can support GradSimple’s goals.

Best,
Jordan Smith


Example 2:

Subject: Thank You: Software Developer Interview

Hello Nora,

I greatly appreciated our conversation about GradTech’s focus on improving user experience. Reflecting on our discussion, I realized that my final year project, which successfully enhanced app usability by 40%, directly addresses the challenges we discussed. I’m keen to explore how my background in user-centric development can support GradTech in achieving its innovation goals.

I am eager to contribute to your team and excited about the chance to develop innovative solutions at TechSolutions.

Warm regards,
Emily Chen

Common Mistakes to Avoid

Overlooking the Subject Line

A vague or generic subject line may lead to your email being overlooked. Ensure it’s specific and reflective of the email’s content, such as including the job title and the word “follow-up.”

Ignoring Personalization

Sending a one-size-fits-all email misses the opportunity to connect on a personal level. Tailor your message by mentioning specifics from your interview to demonstrate genuine interest and attention to detail.

Delaying Your Response

Waiting too long to follow up can signal disinterest or lack of initiative. Aim to send your email within 24-48 hours post-interview to stay fresh in the interviewer’s mind.

Forgetting to Proofread

Grammatical errors or typos can undermine your professionalism. Take the time to review your email carefully or have someone else check it to ensure accuracy and clarity.

Being Overly Persistent

Following up is important, but respect the hiring process. Avoid sending multiple follow-up emails in a short period or pressing for immediate answers, which can be perceived as pushy.

FAQ

Should I attach my resume again in the follow-up email?

Only attach your resume if you’ve made significant updates since the interview.

Can I ask for feedback in my follow-up email?

Yes, politely requesting feedback shows your eagerness to learn and grow.

Is it appropriate to connect with the interviewer on LinkedIn?

Yes, sending a LinkedIn connection request can be a good way to maintain professional contact.

How can I convey urgency without sounding desperate?

Express enthusiasm for the role and mention any timelines you’re working with in a professional manner.

If I haven’t heard back, when is it appropriate to send another follow-up?

Wait at least a week before sending a second follow-up to respect the hiring process.

The Bottom Line: Writing a Follow Up Email After An Interview

Crafting a thoughtful follow-up email after an interview can significantly boost your chances of landing the job. It’s an opportunity to reinforce your interest, highlight your strengths, and show you’re the ideal candidate. With the right approach, your follow-up can make a lasting impression.

Join the GradSimple community today for more insights and guidance on navigating your career journey with confidence and success.

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The human who runs the ship. Occasional writer, occasional web developer. Yes, this is the guy who hired a raccoon (if you know, you know).

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